Role and Responsibilities
Review of purchase requisitions to make sure proper budgets are allocated and necessary justification are provided for the purchases.
Verify whether the Invoices are authorized for payment in accordance with appropriate authority limits and details are validated including ensuring that goods and services have been delivered / rendered prior to submitting invoice for payment.
Reviews of purchase orders raised and verify supporting quotations, contracts, justifications, GRN & work completion certificates. Accounting of all Invoices in Oracle system / Attach copy of the documents online in Oracle.
Make sure the payments are made in accordance with agreed terms before the due date. Accounting of payments made in Oracle and apply against respective Invoices / Attach proof of payment online in Oracle.
Generate month end accruals for goods and services received but not yet invoiced by the vendors.
All receipts (Cheque / EFT) are identified are matched against respective Invoice, deposited and posted in the AR module within the appropriate accounting period.
Make sure a singed or documented customer acceptance for manual sales invoices are agree with key milestones identified in the sales contract.
Generate Invoices on Oracle using Auto Invoicing. Dispatch Invoices to customers and Follow-up for payment with Operations Manager / Center Manager.
Monthly Accounts Receivables confirmation with CAE Inter Companies.
Review bank reconciliations and are signed off on monthly basis. Cheque issued or deposited and yet to be cleared in the bank are monitored regularly.
Support the financial closing and reporting process and reconciliation between Sub-ledger (AP, AR, CE & FA) Vs General Ledger is performed.
Support periodical budgeting and Forecasting requirements. Update departmental Actual vs budget reports and support the reviews with respective departmental budget owners.
Support the Statutory & Internal audits
Any other duties allotted that are necessary time to time and assigned by the reporting Manager.